Company Description:

Join our dynamic team at TheresAnAIForThat.com, an innovative online platform dedicated to consolidating and categorizing the vast landscape of artificial intelligence tools available in the digital realm. We are looking for a highly organized and efficient Administrative / Financial Assistant to support our growing business. This full-time position offers a flexible schedule and the opportunity to work from a beautiful office on Calea Victoriei.

Job Responsibilities:

Contract and Corporate Document Management

• Oversee and maintain all contracts, ensuring they are up to date and compliant with relevant laws and regulations.
• Organize and safeguard corporate documents, including incorporation papers, shareholder agreements, and partnership documents.

Invoice Management

• Issue, track, and file invoices accurately and in a timely manner.
• Coordinate with clients and vendors to resolve any invoicing discrepancies or queries.

Payroll Management

• Administer payroll operations, ensuring accuracy and adherence to predetermined schedules.
• Handle payroll-related queries and maintain confidentiality of employee records.

Financial and Banking Relations

• Serve as the primary contact for accountants, banks, and state entities.
• Facilitate effective communication and manage all correspondence with these stakeholders.

General Office Support

• Coordinate office supply orders and manage inventory.
• Assist in organizing and scheduling meetings, including preparing meeting materials and ensuring technological needs are met.

Qualifications:

• Experience in an administrative or financial role, but we know ambition and intelligence beat lack of experience.
• Strong understanding of invoicing, payroll processes, and general financial management.
• Excellent organizational and multitasking abilities.
• Advanced in Microsoft Office Suite and familiar with accounting software.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

What We Offer:

• A full-time, on-site position with a flexible schedule.
• An opportunity to be a part of an innovative, dynamic, and growing online platform.
• A supportive and collaborative work environment.